Damon Runyon Physician-Scientist Training Award Application Guidelines

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Application Guidelines: Deadline

(Please note: completed applications and USB flash drives must be in our office by 4:00 pm (ET) on the deadline—not simply postmarked by December 3, 2018)

Application Deadline: December 3, 2018
Review Panel Meeting: March 5, 2019
Funding Begins July 1, 2019

Application Materials

All application materials should be submitted to the Damon Runyon Cancer Research Foundation for arrival at our offices on or before the December 3 deadline. Along with the original application (hard copy), applicants must submit a USB flash drive of all the required materials. Do not staple any part of the application. Please see application submission instructions below for detailed directives.

The complete application should be assembled in the following order:

1. Electronically submit the Physician-Scientist Training Pre-Application Form.

2. Cover Sheets
Save the cover sheet onto the USB flash drive*. Applicants must also submit a hard copy of the cover sheet with all required signatures. These signatures can be either ink or electronic, or a mix of the two.

*Electronic signatures are acceptable but not required for the USB copy

3. At-a-Glance Form
Complete all sections of the provided form.

4. A letter of Commitment From Institution/Department
A letter endorsed by both the Dean or Center Director and the Head/Chair of the Department should (1) confirm the applicant’s and Mentor’s academic appointments, and (2) state the institution’s commitment to support the applicant’s research efforts, the nature of the support that will be provided, and guarantee a minimum of 80% protected time for the applicant’s research to fulfill the terms of the award.

The Foundation will monitor the awardee’s protected time during the course of the award to ensure that this commitment is being met.

5. Applicant's Letter
This should outline the applicant’s long-term vision and goals in the field of clinical or translational cancer investigation and their future commitment to clinical/translational research.

6. Applicant’s NIH Biosketch
This should include education and training information, research and professional experience, a statement of board eligibility and a bibliography of the candidate.  In the bibliography, (1) the candidate’s name must be highlighted for each entry, (2) original, peer-reviewed research articles must be listed separately and first, (3) and next list review articles, chapters, editorials, etc. (do not include presentations, abstracts, “in preparation” or “under review” articles). 

7. Applicant’s Accomplishments
The applicant should list and describe his/her three most important professional accomplishments.

8. Other Sources of Funding
A list of all current and pending funding sources. Include the specific aims of each grant, the total amount of each grant, as well as the amount received each year, and the degree of overlap with the applicant’s proposal.  (Please note: Scientific or budgetary overlap with other funded projects is not allowed.)

9. Mentor’s Letter of Support
The Mentor should (1) evaluate the applicant’s qualifications for the proposed research project, (2) assess his/her potential for successful independent translational research. The Mentor must also describe his/her track record of mentorship with a list of trainees (indicating MDs vs MD/PhDs vs PhDs). If there are two Mentors, each Mentor must submit a Letter of Support and track record of mentorship. Please note: Only one application will be accepted from a Mentor (Co-Mentor) per review session.

10. Mentor’s NIH Biosketch
This should include (1) a biographical sketch, (2) a bibliography of recent publications (not to exceed two pages) and (3) a list of current and pending funding.
If there are two Mentors, each Mentor must provide a biosketch.

11. Research Proposals
The research proposal should be in two parts as follows:

A. Mentor’s Proposal for Training
(In addition to Mentor’s Letter)
This should be no longer than three pages* of single spaced, 12-point type and include (1) a plan for how the Mentor will ensure the development of the candidate into a successful physician-scientist, (2) a statement of the number of hours he/she will commit to the awardee’s training each week and (3) a description of any formal courses and training programs developed and offered by the sponsoring institution for the training of physician-scientists that would be included in the applicant’s curriculum.

*If there are two mentors, provide only one proposal for training, no longer than four pages.

B. Applicant’s Research Proposal
The research proposal, including figures, tables and legends, is limited to four pages of single spaced, 12-point type and should outline concisely (1) the aim(s) of the proposed research project(s), (2) the significance of the research goals, (3) the plan of research proposed and the experimental designs, strategies and methods to be used in the conduct of the research. A list of references is not included in the 4-page limit.  Where applicable include, (4) biostatistical methods used for design and analysis.  If any part of the research proposal falls outside of your or your mentor’s research expertise, (5) please explain and identify the expert consultant who will guide you. 

12. Human Subjects, Radiation Safety, Environmental Health Issues Statement, and IRB Approval
A written statement testifying that adequate safety precautions will apply for projects that involve any biohazards (e.g., recombinant DNA, chemical carcinogens, etc.) and that the research project has been (or will be) approved by the appropriate Institutional Review Board (IRB), Institutional Animal Care and Use Committee and/or Biohazards Committee. Do not include protocols.

13. Summary of Research Form
Fill in form provided.  (Not to exceed one page—no attachments.)

14. Collaboration Letters
Up to three collaboration letters (NOT REFERENCE LETTERS)

15. Applicant’s Publications
Up to three publications from the applicant.  (No hard copies. PDF format on the required USB only.)

16. Merged Application
Include a merged PDF of all documents on the USB.

Letters of Recommendation
Two letters of recommendation from qualified individuals best able to assess the applicant and their potential for conducting meaningful translational cancer research should be sent by email or faxed directly to the Foundation.  The quality and depth of these letters will be pivotal in deciding the candidate’s suitability.  (Recommended sources:  residency program and/or fellowship training period.)

Referees must submit their letters on their institution’s letterhead by email (training@damonrunyon.org) OR fax (917.591.4780) on or before the application deadline (December 3).  Do not follow-up with a hard copy.

For referees who are writing letters on behalf of more than one candidate, please submit each letter separately.

Application Submission Instructions

The above application materials should be submitted to the Damon Runyon Cancer Research Foundation for arrival at our offices on or before the December 3 deadline. Along with the original application (hard copy), applicants must submit a USB flash drive of all the required materials.

Please number your PDF files to correspond to the listing below. To ensure proper organization of the files, please name all your files as:

“Applicant’s last name, #”

Example: If the applicant’s name is John Smith, this is how the files should be named:

Smith, 1.pdf
Smith, 2.pdf
Smith, 3.pdf and so on, so that the files correspond to the following documents:


1. Application Cover Sheets (Smith, 1.pdf)
2. At-a-Glance Form (Smith, 2.pdf)
3. Commitment Letter from Institution/Department (Smith, 3.pdf)
4. Applicant’s Letter (Smith, 4.pdf)
5. Applicant’s NIH Biosketch (Smith, 5.pdf)
6. Applicant’s Accomplishments (Smith, 6.pdf)
7. List of Other Sources of Funding (Smith, 7.pdf)
8. Mentor’s Letter of Support- include co-mentor’s letter in same file, if applicable (Smith, 8.pdf)
9. Mentor’s NIH Biosketch- include co-mentor’s biosketch in same file, if applicable (Smith, 9.pdf)
10. Research Proposals

A. Mentor’s Proposal for Training- include co-mentor’s proposal in same file, if applicable (Smith, 10A.pdf) 
B. Applicant’s Research Proposal (Smith, 10B.pdf)

11. Safety Statement and IRB Approval (Smith, 11pdf)
12. Summary of Research Form (Smith, 12.pdf)
13. Up to three letters of collaboration (Smith, 13)
14. Up to three different publications of the applicant’s work- PDF only (Smith, 14a.pdf; Smith, 14b.pdf; Smith, 14c.pdf)
15. Merged Application (Smith, merged.pdf)

Two reference letters
(sent directly to the Foundation by referees)


Send Complete Application and USB flash drive to:

Award Programs
Damon Runyon Cancer Research Foundation
One Exchange Plaza
55 Broadway, Suite 302
New York, NY 10006

Applications must be in our office by 4:00pm (ET) on the deadline—not simply postmarked by December 3.

Faxed or e-mailed applications will not be considered.

Forms for Applicants

Pre-Application Form
Cover Sheets At-a-Glance Form
Summary of Research Form

Forms for Awardees

Award Statement
Award Acceptance Form
Loan Repayment Form
Budget Form
Expenditure Report Form
Invention Policy
Intellectual Property Disclosure Form
Annual Progress Report Form
Final Progress Report Form

Contact Information

Award Programs | 212.455.0520 | awards@damonrunyon.org